design and implementation LAN-based Student Medical Information System for Our Lady of Fatima University.

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The study looked into the accomplishment of the implementation of the LAN-Based Student Information System to improve the quality services of the Health and Wellness Department. It is likewise envisioned that the study is very useful to the specific group of people. 100 PAGES | CHAPTER 1-5 

CHAPTER  I

                                                                        

     THE PROBLEM AND ITS BACKGROUND

                                 

Introduction

In business, the current innovations of technology has changed the way people do their tasks. The effect of this change has greatly affected the business operations, as well as financial transactions. Operations are not possible without computers, and computers are necessary for business. With the computer, communication is easier and gathering information more accessible. Many business sectors and institutions try to come up with an upgraded computer system in order to stay competitive. The computer’s multi-function ability is a requisite in using a data communication network. Such network enables sharing data relatively in a small geographic area; and one of these network is Local Area Network (LAN).

Local Area Network (LAN) is designed to accommodate computers within a limited area, such as a building, a school or a home. It is designed to allow resources to be shared between personal computers or workstations. These resources are the data, hardware, and software that share a communication line or wireless link. Typically, the connected devices share the resources of a single processor or server. The server has application and data storage that are shared in common by multiple computer users. The size of the LAN may be determined by licensing restrictions on the number of the users per copy of software, or by restrictions on the number of users licensed to access the operating systems. In line with this, the proponent used this type of networking for the proposed system of Our Lady of Fatima University.

The Our Lady of Fatima University (OLFU) is a private university in the Philippines and formerly known as Our Lady of Fatima College. It all started forty-six years ago by Jose Olivarez and his son-in-law, Dr. Vicente M. Santos where Olivares was an entrepreneur and a professor at Ateneo de Manila while Santos was graduated from University of Santo Tomas and became an obstetrician-gynecologist. Our Lady of Fatima was derived from The National Shrine of Our Lady of Fatima, but is not affiliated with the Catholic Church, and welcomes students of all faiths. The college became a university in December 2002, with Vicente Santos as its founding President. Upon his death, his wife Dr. Juliet O. Santos, became the university’s second president.

The university grew out in the next five years and further saw an increase in infrastructure development. New buildings were established in Valenzuela City and Quezon City, with nursing virtual laboratories and simulators. This paved the way for Fatima’s College of Nursing to be designated by the Commission on Higher Education (CHED) as a Center of Development in late 2008. Fatima’s expansion continued with another campus being established in 2008 in Antipolo and 2012 in Pampanga. Additional departments were formed and one of this is the Health and Wellness department.

At the strategic level of the medical transactions in the department of Health and Wellness, the proponent interviewed one of the respondents of the clinic. Based from the conducted interview, the total respondents were seven (7). The respondents were composed of six (6) school nurses from each building in Graduate School Building (GSB), San Lorenzo Building (SLH), Padre Pio Building (PPB), Basic Education Building (BED), Saint Benedict Hall/Tamarraw Building (TAM), and Galleria Building (GAL); and one (1) school physician. According to the respondents, it is hard to organize the medical records, medical certificates, referrals to the attending physician, consultations, and medical reports in a manual procedure. The respondents encountered problems based on the experiences inside the clinic. The procedure includes the first scenario which is consultation, one of the common transactions of Health and Wellness department, particularly the consultation of the students in the clinic. The staff nurses fill up the “Consultation Form” and they file it manually according to the reference number of the transaction and by ascending order.  This form includes the patient personal information, past medical history, symptoms, and treatments. Using the consultation form is time consuming especially in finding the medical records of one building to another. Second scenario is the endorsement in the case of emergency when there is a unconscious patient in the second building. It is really hard for staff nurses to find the consultation and medical history of the patient in the first building that can lead to lack of endorsement on the part of staff nurses. Third scenario is about the uncontrollable giving of medication where the students requested medication in the first building and they went also to the second, third, and fourth building for other requests for medication. Fourth scenario is the proper monitoring of the student from one building to another where the students were advised to go back to the clinic after 3 hours for monitoring purposes. The staff nurse ends up waiting for the students she advised for long hours not knowing that the student came back not to the former’s clinic but in another clinic of another building because it was where the student had a class at that time. Another scenario entails the referral request of the student to a school physician where the physician usually calls the staff nurses per building if they have student referral schedules. The problem on the part of the physician is that, she doesn’t know at which building the student referrals exist.  Also, the physician cannot analyze in advance the symptoms, morbidity case, and the past medical history of the student. If the physician has access to an information system, there is a possibility to determine in advance the initial findings, the right treatment and medication of the patient.

To come up with an upgraded information system and in order to stay competitive, the researcher developed the “LAN-based Student Medical Information System for Our Lady of Fatima University”. It also aimed to improve the quality of services of the  Health and Wellness Department, such as student medical records, referral schedule of the students, medication and morbidity reports via LAN, medical certifications, proper endorsement in case of emergency, and monitoring of students from time to time. In addition to this, the developed system provides easy access to the functionality of the system, utilizes  a database  that  holds all  records of the patients, and

presents a friendly environment system to the users.

 

Statement of the Problems

The general problem of the study is: How may the medical services of Our Lady of Fatima University Valenzuela campus be enhanced?

Specifically, this study sought answers to the following questions:

  1. What are the problems encountered by the clinic staffs and students in the present medical services offered by the clinics of Our Lady of Fatima University?
  2. What are the research descriptive method used in determining the problem

 

of the existing system of Health and Wellness department?

 

  1. What innovative features can be added to the existing system  in  terms of

 

           the following:

3.1  access control;

 

  • 2 automation of medical and consultation records;
  • 3 referral schedule of the student to school physician;
  • 4 medication and morbidity report; and
  • 5 medical certification?
  1. How to design a LAN-Based Student Medical Information System for Our Lady of Fatima University?
  2. How to develop the proposed system entitled LAN-Based Student Medical Information System?
  3. How to test the performance of the developed system in terms of the desired result against the manual result?
  4. How to test the acceptability of the developed system in terms of the following criteria?

7.1  functionality;

7.2  reliability;

7.3  usability;

7.4  efficiency;

7.5  maintainability; and

7.6 portability?

 

Scope and Delimitation

This study focused on researching and developing a LAN-Based Student Medical Information System for Our Lady of Fatima University-Valenzuela.  The developed system is the first program to circulate on Department of Health and Wellness of Our Lady of Fatima University, hence; the primary objective of this study is to enhance the medical services of LAN-Based Student Medical Information System that automates and systematizes the medical information of the students, such as name, age, sex, status, course, year, section, address, birthday, height, weight, body mass index, allergies, past medical history, date, symptoms, and treatment to be used by the whole community of the University. Apart from developing a program, the system also tests the efficacy on bringing quality health care service by providing a fast, reliable and convenient system to the students and the department. The said system used and tested in Our Lady of Fatima University for its (1) Functionality (2) Reliability (3) Usability (4) Efficiency (5) Maintainability and (6) Portability.

This system is not an internet-based, thus the system is situated in different building with school clinics in the main Valenzuela campus. The system does not include the files of the doctors, nurses and staff. It is only concerned with the files of the patients who have the present and previous transactions in the clinic.100 PAGES | CHAPTER 1-5 

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